Before you begin
Understanding the Basic Workflow
Buy Sell Tracker is designed to keep the main records for your reselling activity connected. You begin by recording the items you purchase for resale. As those items sell, you record the sale information and any expenses associated with the business.
Your dashboard and reports then use those records to help you understand purchases, sales, expenses, inventory, and profit.
Enter purchases, sales, and expenses as they occur. Keeping your records current gives you a more accurate view of your business activity.
Step 1
Add Your Inventory
Inventory is the starting point for items you purchase with the intention of reselling. Each inventory record stores the information Buy Sell Tracker needs to follow that item from purchase through sale.
When adding inventory, you can record information including:
- Item name
- Description
- Purchase date
- Purchase price
- Quantity purchased
- Acquisition source
- Inventory photo
If you purchased several identical items together, the quantity allows you to track those items as a single inventory record while Buy Sell Tracker keeps track of how many remain available.
Expenses that belong specifically to an inventory item can also be associated with that item. This helps keep those costs separate from general business expenses.
Step 2
Record Sales as Inventory Sells
When an item sells, locate the appropriate inventory record and use Record Sale.
Enter the:
- Sold date
- Sold price
- Quantity sold
If the inventory record contains more than one item, you do not have to sell the entire quantity at once. Record the number sold and Buy Sell Tracker updates the quantity still available.
If an inventory record contains four items and you sell one, record a quantity sold of 1. The remaining quantity will continue to show as available inventory.
When all available quantity has been sold, the inventory record is treated as sold out.
Step 3
Track Your Expenses
Buy Sell Tracker separates expenses into two general types: expenses connected to a specific inventory item and general business expenses.
Item-Related Expenses
Use an item-related expense when the cost belongs directly to a particular inventory item.
These expenses stay connected to the appropriate inventory record.
Business Expenses
Use a general business expense when the cost applies to the business rather than to one particular inventory item.
Business expenses are entered from the Expenses section.
Keeping the two types of expenses properly categorized helps Buy Sell Tracker provide a clearer picture of your actual business results.
Step 4
Review Your Dashboard
The Dashboard gives you a quick overview of your activity for the current month. It is designed to answer the basic question: How is my reselling business doing?
The Dashboard includes:
The Dashboard is intended as a quick current-month snapshot. Use Reports when you want to review a specific date range or see more detailed records.
Step 5
Use Reports for a Detailed View
Reports give you more detailed information than the Dashboard and allow you to review business activity over a selected date range.
Purchases Report
Review inventory purchased during the selected period.
Sales Report
Review recorded sales and quantities sold during the selected period.
Business Expenses Report
Review general business expenses for the selected period.
Inventory Status Report
Review your current available and sold-out inventory.
Profitability Report
Review sales, costs, expenses, gross profit, and net profit in greater detail.
Reports can be adjusted using the available date range and filtering options. Supported report data can also be exported to CSV, and reports are designed to be print-friendly.